Different Stages of Project Management

Section A

Project defining phase

Definition

It is the first stage of the project management under which project is defined. In this stage project is defined, it can be said that requirement of the project is determined at this stage. Under this all resources that are needed for the project are determined by the project manager of Parkview group. In the current scenario there is proposal that machine must be purchased that automatically scan the documents (Kerzner, 2013). Before purchasing machine detail market research will be done as there are number of machines of different firms where automatically scan of document is done. In this regard two employees will be appointed that are working as manager in the organization (The stages of project, 2017). They will collect entire information from different sources and on that basis will make recommendation to the top management.

Figure 1Project defining stage
(Source: Kerzner, 2013)

Initiation

This is the one of the most important stage of the project management and under this lots of things in respect to project is determined. If initiation stage will not be performed in proper manner then in that case there is high probability that project may failed. Scope of the project and stakeholders expectation are determined in this stage (Walker, 2015). Under this stage advice will be taken from the employees in respect to number of machines required in each segment of the office department. By doing so it will be ensured for single work employees are not moving frequently from one place to another. This will lead to saving of time in the administrative work.

Planning

Proper planning will be prepared at this stage and under this plan will be prepared in respect to way in which machines will be purchased. Apart from this, at this stage nation or region from which machine will be imported or purchased. Two managers will be taken from the internal business which is Parkview group and entire responsibility in respect to purchase of machine will be given to them. Managers will carry out negotiation meeting with the suppliers and will try to reduce cost of purchase. Appropriate strategy will be formulated by the managers in respect to purchase of machine within budget amount. In this way mentioned stage will be completed.

Execution

At this stage plan will be executed by the managers and they will remain in contact with the suppliers by taking regular follow up from them. On this basis managers will be able to identify the time period by which machine will be delivered. It can be said that it is the follow up stage

Monitoring and control

In this phase of defining deliverable of the project monitoring and control is done. In this stage after receiving delivery of machine same will be tested and on this basis it will be identified whether it is working properly or not (Leach, 2014). In case some issue is observed then same will be communicated to the supplier and matter will be resolved. It can be said that it is the important stage of the project management.

Closure

In this phase project will be finally wind up because main aim was to purchase the machine and to check its performance. All these things are executed and in this way project comes to end.

Section B

Which type of projects would be most difficult to manage on the basis of criteria like team selection and risk involved?

There are different sort of projects that are operated by the business firms. Relevant projects are compared with each other on specific parameters.

Administrative

Management of project

In case of administrative project it is easy to manage project because relevant employees that works on project are already experienced in performing administrative work.

Team selection

Team selection is also not difficult task because one who is the head of the administrative department well known about specialty of the subordinates that work under him (Boud, Cohen and Sampson, 2014). Thus, team selection is easy work in relevant project.

Planning

It is to some extent difficult to plan the administrative project because there is lot of paper work and project manager have to determine the task related to administration that must be given to the specific employee.

Risk involved

There is to some extent risk involved in the relevant project as there is probability that any specific task skip from the mind of employee as one have to perform number of tasks.

Construction

Management of project

Management of project is tough task in case of construction related projects. As it can be seen that there are number of tasks that need to be performed in single time period. Within estimated time activity must be completed otherwise cost increase. Due to less efficiency and cooperation of employees management of project become poor.

Team selection

Team selection is so difficult task because construction firms have small team of experts that look after entire projects (De Bakker, Boonstra and Wortmann, 2010). Thus, it is not hard to select a team for the specific project.

Planning

Planning of the construction project is quite difficult work because at same time multiple activities are implemented and it is also very important to perform same on time so that cost can be controlled. Thus, it is difficult to plan schedule in respect to performance of task.

Risk involved

There are number of risks that are involved in the construction industry as price of base metals in the domestic and international market keeps on changing consistently (Meskendahl, 2010). Thus, project cost may increase with passage of time.

Computer software development

Management of project

It is difficult to manage software development project because in same one needs to develop layout of software and its prototype. Apart from this, in single project number of employees are involved. Thus, it become difficult to manage employees work in the relevant project.

Team selection

It is difficult to select a team because in single time period firm manage multiple projects (Verzuh, 2015). It is difficult for the managers to allocate specific number of HR in the multiple projects. Thus, development of team is difficult task.

Planning

Managers face a lot of difficulty in preparing plan because in same one have to determine stages of project and then need to develop prototype. Thus, it is very hard work to prepare plan in respect to development of prototype and implementation of project.

Risk involved

Risk involved is very high because in middle of project if client change its requirements then firm have to make necessary changes in project which lead to wastage of time.

CONCLUSION

On the basis of above discussion it is concluded that proper plan need to be followed in respect to the project. This help firm in ensuring that everything will be performed on time and in systematic way. There are different projects that are performed by the varied firm’s and profile in terms of risks, team selection, planning and other factors associated are different for varied sort of projects.

REFERENCE

• Boud, D., Cohen, R. and Sampson, J. eds., 2014. Peer learning in higher education: Learning from and with each other. Routledge.
• De Bakker, K., Boonstra, A. and Wortmann, H., 2010. Does risk management contribute to IT project success? A meta-analysis of empirical evidence. International Journal of Project Management, 28(5), pp.493-503.
• Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
• Leach, L.P., 2014. Critical chain project management. Artech House.
• Meskendahl, S., 2010. The influence of business strategy on project portfolio management and its success—a conceptual framework. International Journal of Project Management, 28(8), pp.807-817.
• Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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